July 1st 2024 Signed

MILLOM WITHOUT PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING AT THE HILL VILLAGE HALL, ON 1 JULY 2024 COMMENCING AT 7.30PM

Present

Cllr C Carrington (Chair), Cllr I Lockwood, Cllr V Pogrel, Cllr M Kitchingman, Cllr M Bates, Cllr A Nugent, Cllr B Wright, Cllr Calsy

Lesley Cooper (Clerk)

14 members of the public

Apologies for Absence

Cllr D Savage (Holiday) – Accepted

Exclusion of Press and Public

None

Declarations of Interest

Cllrs Calsy and Wright declared an interest in Agenda Item 9.1 (Planning Application).

Minutes of Previous Meeting

Parish Council Meeting – 3 June 2024

The following changes were made:

• Minute No. 34/24: The words “Rock Park” were changed to “Ghyll Scaur Quarry” and the word “and” was removed.
• Minute No. 33/24: Councillors felt the minute did not reflect the mood of the meeting and required revision.

The Chair agreed to draft a suitable revision at a later date. The Clerk advised that, under these circumstances, the minutes could not be approved until the changes were presented, agreed upon, and approved at the next meeting.

Police Liaison Report

Circulated

Public Participation

Members of the public raised concerns about Planning Application 4/24/2209/0F1, particularly regarding:

• Increased traffic flow.
• Design and environmental impact.
• Increased risk of flooding.

The Chair thanked them for raising their concerns, which the Council would consider. The Clerk advised community members to submit their concerns in writing to Cumberland Planning Authority.

Unitary Councillor Report

No report

Applications for Development

New Applications

4/24/2209/0F1 – Barn 1 Kilmore Field, Lady Hall

Application to determine if Prior Approval is required for conversion of an agricultural building into a dwelling (C3).

Resolution: The Council determined that Prior Approval was required as this application was not a true “conversion” of an existing structure and requested a full planning application.

Ratification of Observations Submitted Under Devolved Powers

None

Planning Decisions

None

Amendments to Standing Orders

Resolution: Amendments to Appendix 1 – Planning Delegation were approved.

Financial Records

Approved Payments

None

Receipt of Payments

None

Bank Reconciliation

The bank reconciliation statement dated 31 May 2024 was checked and signed by Cllr Kitchingman.

Budget Comparison Report

No action required.

Parish Matters

Community Plan

Audit of Assets

Cllr Kitchingman presented an updated audit of assets. There was a question about the ownership of a bench at Thwaites Village Hall.

The location and number of benches throughout the Parish will be included in the new Community Plan consultation. Cllr Kitchingman will produce a recommendation for asset replacement.

Electricity Resilience

Cllr Savage provided a written report confirming that he had contacted Electricity Northwest (ENW) and requested a meeting.

Consultation with The Hill Residents

Proposed Date: Saturday, 5 October 2024, prior to their Open House event.

Action: Cllr Carrington will liaise with The Hill Village Hall Secretary.

Empty Houses

Two empty houses that had raised concerns were noted as being up for auction. The situation will continue to be monitored.

Parish Projects

Active Transport

Cllr Calsy reported that a second meeting focused on maintenance arrangements.

Pinnel Hole

Cllr Pogrel presented a paper outlining improvement options for Pinnel Hole.

Resolution: Proposals will be included in the Community Plan consultation.

The Clerk will obtain quotations for new signage and circulate suitable wording to all councillors.

Community Notice Boards

The notice board for The Hill Village Hall will be presented to the Hall Committee for placement.

The Thwaites Village Hall board will be delivered to Cllr Kitchingman.

Council Laptop

The Clerk will obtain three quotations for a basic laptop and Microsoft Office software to be presented at the September meeting.

Policies, Procedures, and Consultations

Website and Email Addresses

The Clerk presented additional quotations for the website.

Resolution: The Council resolved to discount self-build websites.

Action: Cllr Carrington will review complete package quotations and report at the September meeting.

Correspondence

• A resident requested an update on the removal of bamboo at Hill Brow. A contractor’s quote was accepted, and the Clerk will update the resident.

Date of Next Meeting

15 July 2024 at Thwaites Village Hall, commencing at 7:30 PM.

The meeting closed at 9:40 PM.