Millom Without Parish Council

5 May 2026

Dear Councillor

You are summonsed to attend the ANNUAL MEETING of Millom Without Parish Council on MONDAY 11 MAY 2026 commencing 7.30pm at Thwaites Village Hall.

Yours sincerely

Mrs L Cooper
Clerk to the Council

AGENDA:

1. ELECTION OF CHAIRTo elect a chair for the forthcoming year. The Chair to sign the acceptance of Office
2. ELECTION OF VICE CHAIRVice Chair to sign a Declaration of Acceptance of Office.
3. APOLOGIES – to receive apologies for absence
4. Minutes of Annual General Meeting of 12 May 2025To approve the minutes of the Annual General Meeting held on 13th May 2024
5. APPOINTMENT OF MEMBERS TO SERVE ON OUTSIDE BODIESTo appoint members of the Council to serve on the following outside bodies:
   • South Copeland Partnership
   • South Copeland Community Partnership (GDF)
   • Ghyll Scaur Quarry Liaison
   • CGP Trust Fund
   • Ghyl Scaur Quarry Fund
   • Thwaites Village Hall
   • Thwaites School
6. To reaffirm that the Parish Council meets the conditions under section 8(2) of the Localism Act 2011 and The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012 and therefore may act under the General Power of Competence.

There being no other business the ordinary meeting will progress

7. Exclusion of Press and Public (Public Bodies Admission to Meetings Act 1960)To consider whether there are any agenda items during consideration of which the press and public should be excluded.”
8. DECLARATION OF INTEREST:To receive declarations, by elected and co-opted members, of interests in respect of items on this agenda.
9. To AUTHORISE THE MINUTES of the Parish Council Meeting held on the following dates:9.1 To authorise as a correct record the minutes of the Meeting held on 13 April 2026
10. POLICE LIASON REPORT (previously circulated)
11. PROGRESS REPORTSTo Receive for information and/or determine action, as appropriate, on the items in the following reports:
    1. Clerk’s Report –
12. PUBLIC PARTICIPATION/OPEN SESSION (15 minutes allowed)The chair will invite residents to make representations on any item on this agenda or to bring matters to the attention of the Council for consideration for inclusion in a future agenda.
13. UNITARY COUNCILLORS’ REPORTTo receive for information items relevant to the Parish. (Items raised for decision will appear on the agenda for the next meeting.
14. Applications for Development14.1 To examine applications for development and submit observations to the Planning Authority:
    none

    14.2 To ratify the observations submitted by the Clerk under devolved powers since last meeting.
    None

    14.3 To note the decisions of the statutory planning authority with regards to recent applications
    None

15. FINANCIAL RECORDS15.1 To approve the following payments:

    L Cooper	Clerks salary & expenses
    HMRC	PAYE
    V E Falconer	Internal Auditors fee	£ 85.00
    KMC Grafix Ltd	Notice for play area	£ 10.71

    15.2 To note the receipt of payments.
    None

    15.3 To receive and note the bank reconciliation statements dated 30 April 2026

    15.4 To consider the Budget Comparison Report as at 30 April 2026 and determine action to address deviations from the budget.

    15.5 To approve the Internal Auditors report and note any actions

    15.6 To complete and approve the Annual Governance Statement for 2025/26

    15.7 To approve the Annual Financial Statement for the year 2025/26

    15.8 To confirm that the Parish Council meets all requirements to submit a Certificate of Exemption for the financial year 2025/26 and to authorise the chair to sign as such.

16. Parish Matters, Council Priorities and Supporting Organisation16.1 Community Plan
    • a) Audit of Assets –– placement of final bench
    • b) Action plan – Car parking proposals
    • c} New entrance to play area
    • d) web site development

    16.2 Parish Projects

    • i) Active Transport Routes (Cllrs Calsy)
    • ii) Lights
    • iii) Duddon Iron Furnace
    • iv) Dog poo bins
    • v) Sandhalls wood, removal of wood and fallen trees
    • vi) Annual Parish Meeting 18 May 2026

    16.3 Policies and Procedures and Consultations

    • a) Play inspection report

    16.4 Sub-Group Reports

    • a) Environment Group:

    16.5 Councillor vacancies

17. To receive reports from representatives on outside bodiesGDF meeting
18. CORRESPONDENCE:To discuss any correspondence received for open discussion.

    All other correspondence to be circulated in the normal manner for Council’s perusal.

19. Councillor MattersAn opportunity for Councillors to raise minor matters, not on this agenda, on behalf of residents

    (Note. No discussion or decisions can be made on these matters, but the Clerk may make investigations and/or they may be placed on a future agenda of the Council)

20. DATE OF NEXT MEETING:The next meeting of the Parish Council will be on 1 June 2026 commencing at 730pm at The Hill Village Hall.